Macreddin Golf Club
CONSTITUTION AND RULES
1.2 Rules herein contained are indicated by consecutive numbers.
1.3 Clauses are indicated by consecutive numbers preceded by Rule numbers.
1.4 Sub-Clauses are indicated by consecutive numbers preceded by Rule and
1.5 Clause numbers.
1.6 Sub-Sub-Clauses are indicated by consecutive numbers preceded by Rule,
1.7 Clause and Sub-Clause numbers.
1.8 The name or title “Committee” or “General Committee” and the officers and members thereof, without qualification, shall mean those members elected to the Committee from either the Men’s Club or the Ladies Club, where the context so admits or requires.
1.9 The name or title “Club”, means Macreddin Golf Club by which name the “Men’s Club” and the “Ladies Club” as hereinafter defined shall be individually and collectively known. Use of the word “Club” without qualification means the Men’s Club or Ladies Club, or both, where the context so admits or requires.
2.2 The name of the Club shall be Macreddin Golf Club. This name shall be the name by which Macreddin Men’s Golf Club and Macreddin Ladies Golf Club shall be individually and collectively known.
2.3 The official address of the Club is Macreddin Golf Club, Macreddin Village, Aughrim, Co Wicklow.
3.2 The land on which the Golf Course and Clubhouse have been constructed is in the possession of Vangal plc hereinafter called ‘the Course Operator’ which expression shall include his/its successors and assigns.
4 GOLF ACCESS AGREEMENT
4.2 The Club uses the facilities under revocable Licence from the Course Operator.
4.3 The Club accepts that the Licence granted by the Course Operator to use the facilities will not entitle the Club to any legal interest in the property.
4.4 The licence shall stand in the name of the Course Operator and the Club or its Trustees appointed by the Club under these rules. The Club acknowledges the granting of a licence to use such lands as are deemed necessary for its activities from the Course Operator and that the relationship between the Club and the Course Operator is that of Licensee and Licensor. In the event of the Licence being withdrawn, the Club shall notify the Golfing Union of Ireland and the Irish Ladies Golf Union Limited forthwith.
5.2 The Membership of the Club shall consist of amateur golfers who are:-
5.2.7 Associate of Macreddin Golf Club
5.3 The number of members electable to each category in each Club shall initially be fixed in consultation with the Course Operator. Any subsequent alteration will be by agreement with the Course Operator.
5.4 Only Ordinary Members, or Members having the same rights and privileges as an Ordinary Member shall be:-
5.5 Entitled to attend and vote at all Annual General and Special General Meetings, and,
5.6 Entitled to nominate for, and election to, Office and General Committee in the Club.
6.2 The Men’s Club shall:
6.2.1 promote the amateur game of Golf amongst its members.
6.3 be affiliated to the Golfing Union of Ireland and undertake to accept and abide by the Constitution and Bye-Laws of such Union and the Bye-Laws of the Branch in whose Province the Club is situated.
6.3.1 in compliance with Union Bye-Law, pay on every 1st of January, A per capita subscription to the Union, and, A per capita levy to its Provincial Council on every male playing member (except non-voting Honorary Members) of the Club at the end of its last financial year.
6.4 accept and recognize the Royal and Ancient Golf Club of St. Andrews as the sole authority for prescribing and implementing the Rules of Golf and the Rules of Amateur Status.
6.5 accept and apply the Standard Score and Handicapping Scheme as prescribed by the Council of National Golf Unions and such Rules thereunder as may require to be implemented from time to time by the Golfing Union of Ireland.
6.6 The Ladies Club shall:
6.6.1 promote the amateur game of Golf amongst its members.
6.6.2 affiliate to and undertake in writing to abide by the Articles, Bye Laws and Regulations of the Irish Ladies Golf Union Limited (“ILGU”) and it’s Mid Leinster District.
6.6.3 in compliance with the bye laws of the ILGU, pay a per capita subscription to the ILGU in respect of every female playing member of the Ladies Club in the manner prescribed by such bye laws.
6.7 accept and recognise the Royal and Ancient Golf Club of St. Andrews as the sole authority for prescribing and implementing the Rules of Golf and the Rules of Amateur Status.
6.8 accept and apply the Standard Score and Handicapping Scheme as prescribed by the Council of National Golf Unions and such Rules thereunder as may require to be implemented from time to time by the ILGU.
7 STRUCTURE OF THE CLUB
7.2 The Club shall have the following structures:
7.2.1 General Committee
7.2.2 Men’s Club
7.2.3 Ladies Club
7.3 The General Committee for the time being of the Club referred to and constituted in the manner set out in these Rules shall exercise overall authority for the managing and administering the affairs of the Club and its relationship with its members other than those matters which are exclusively the business of the Men’s Club or the Ladies Club both of which have full power and authority to deal with their own affairs. Any contracts or agreements which the Club has authority to enter into under the provisions of these Rules, shall first be approved by the Men’s Committee and the Ladies Committee and following such approval shall be signed by any two of the following persons namely:
7.3.1 Captain, Honorary Secretary, Honorary Treasurer of the Men’s Club
7.3.2 Captain, Honorary Secretary, Honorary Treasurer of the Ladies Club.
7.3.3 The business and affairs of the Men’s Club shall be under the jurisdiction and control of a general committee (referred to as “the Men’s Committee”) consisting of the officers of the Men’s Club and four or more but not exceeding six other voting members of the Men’s Club elected by the members.
7.3.4 The Men’s Club has responsibility for the following matters:
7.3.5 the maintenance and proper liaison with the GUI
7.3.6 the levying and forwarding to the GUI by way of per capita subscription or otherwise of all levies due to the GUI in accordance with the GUI constitution and with bye-laws of the GUI Leinster Branch;
7.3.7 the proper administration of the unified handicapping system as prescribed by CONGU and such rules as may be required to be implemented by the GUI in that regard from time to time;
7.3.8 the appointment of a Handicapping Committee, all of whom shall be male members of the club, which shall have complete control of men’s handicapping matters in the club. The Handicapping Committee shall retain Handicap Records in respect of all present and past Members for not less than the current year and the previous two calendar years and retain all score cards until the end of the current handicap year. The Handicapping Committee shall ensure that all handicap records will be returned to the Leinster Branch should the club cease to be affiliated.
7.3.9 the management and administration of the club’s men’s competitions.
7.3.10 The business and affairs of the Ladies Club shall be under the jurisdiction and control of a general committee (referred to as “the Ladies Committee”) consisting of the officers of the Ladies Club and four or more but not exceeding six other voting members of the Ladies Club elected by the members.
7.4 The Ladies Committee shall constitute the handicapping sub-committee provided for under the constitution and rules of the ILGU and shall have responsibility for the following matters:
7.4.1 the maintenance of proper liaison with the ILGU
7.4.2 the levying and forwarding to the ILGU by way of per capita subscription or otherwise of all levies due to the ILGU in accordance with the ILGU Articles, Bye-Laws and Regulations and with the bye laws of the relevant ILGU District being a fee equivalent to a minimum of 15 home members.
7.4.3 the proper administration of the unified handicapping system as prescribed by CONGU and such rules as may be required to be implemented by the ILGU in that regard from time to time;
7.4.4 the monitoring of compliance by the ILGU affiliated members with the handicapping system;
7.4.5 the management and administration of the club’s women’s competitions.
7.4.6 maintain an accurate register of all members on GolfNet
7.4.7 adopt and implement the Junior Policy of the ILGU.
8.1 The Officers of the Men’s Club shall be:-
8.1.1 Captain, Vice-Captain, Honorary Secretary, Honorary Treasurer, Honorary Handicap Secretary.
8.2 The Officers of the Ladies Club shall be:-
8.2.1 Captain, Vice-Captain, Honorary Secretary, Honorary Treasurer, Honorary Handicap Secretary.
8.3 One person may hold the office of Honorary Treasurer in both the men’s club and the ladies club.
9.1 ALLOCATION OF FUNCTIONS
9.1.1 The business and affairs of the Club shall be under the jurisdiction and control of a General Committee consisting of the Officers and members from the Men’s and Ladies Clubs.
9.1.2 The Committee may exercise its powers notwithstanding that there may be a vacancy in its membership.
9.1.3 At meetings of the Committee:-
9.1.4 Four of those entitled to attend and vote shall form a quorum provided there is at least one officer present.
9.1.5 At Committee meetings the Chair shall be taken by the Captain of the Men’s Club or the Captain of the Ladies Club by rotation, or, if absent, by any officer.
9.1.6 The Chairperson at a meeting shall, in addition to a deliberative vote, have, and shall exercise a casting vote.
9.2 ELECTIONS, OFFICERS AND COMMITTEES.
9.2.1 The Captains of the Men’s and Ladies Club, shall, on leaving office, become Ex-Officio Members of the Incoming Committee.
9.2.2 The other Officers and the Ordinary Members of the Committee shall retire after serving for three consecutive years and shall be eligible for re-election.
9.2.3 No Member shall serve on the General Committee for a period longer than six consecutive years, excepting the positions of Captain for whom the maximum period shall be eight years, and the Vice-Captain for whom the maximum period shall be seven years, or for more than three consecutive years as Honorary Treasurer. [Suspend for a period of one year at 2014 AGM]
9.2.4 The election of Office Bearers, members of the General Committee and Auditor, shall be made at the Annual General Meeting.
9.2.5 Nominations (with the consent of the Nominee) for election to any Honorary Office, or as an Ordinary Member of the Committee shall be made:-
9.2.6 By the General Committee of the Club, or,
9.2.7 By any two Ordinary Members of the Club.
9.2.8 The Annual General Meeting of the Club shall save in exceptional circumstances, be held before the last day of December. All Nominations shall be given to the Honorary Secretary of the Club at least 14 days prior to the Annual General Meeting of the Club.
9.2.9 A complete list of Nominees (Officers and Committee) together with their Proposer and Seconder must be posted on the Club Notice Board for at least seven days prior to the date of the particular Annual General Meeting.
9.2.10 The Committee shall have power to fill vacancies in any of these offices (including membership of its Committee) during any year. The persons so appointed shall hold office until the next Annual General Meeting.
9.2.11 At any General Meeting, if the election of a continuing member of the Committee to a position as an Office Bearer will leave a vacancy on the Committee, then such vacancy shall be filled at that Annual General Meeting from candidates already nominated for membership of the Committee.
9.2.12 The office of any Office Bearer shall be vacated by such Office Bearer resigning therefrom or on ceasing to be a member of the Club or being removed by a resolution at an Annual General Meeting.
9.3 COMMITTEE MEETINGS
9.3.1 Stated Meetings of the General Committee shall be held no less than six times per annum.
9.3.2 Stated Meetings of the Men’s Committee shall be held no less than six times per annum.
9.3.3 Stated Meetings of the Ladies Committee shall be held no less than six times per annum.
9.3.4 Upon a requisition signed by not less than three members of a Committee stating the nature of the business to be transacted, the Captain or Honorary Secretary of the Club shall call a Special Meeting of such Committee for the consideration thereof; and if the Officers designated above neglect or refuse to call such a Meeting within seven days the same may be convened by notice signed by four members of such Committee.
9.4 COURSE OPERATOR’S STAFF
9.4.1 The Committee of the Club shall co-operate with such staff as are employed by the Course Operator in the maintenance, service and upkeep of the Course and Clubhouse and shall direct the members to facilitate such staff in the execution of their duties in the interest of both the Course Operator and the Club.
9.5 LIAISON COMMITTEE
9.5.1 The requirement of Sub-Sub-Clauses 220.127.116.11 and 18.104.22.168 shall be implemented by a Liaison Committee, the members of which shall comprise of two nominees from each of the Men’s and Ladies Committee and the Course Operator’s Representative. This Committee shall elect its own Chairperson who shall have a casting vote. The Course Operator’s Representative shall have no vote.
9.5.2 The Liaison Committee shall:-
22.214.171.124 Make and from time to alter, such Bye-Laws and Regulations as are considered necessary in the interest of the members of both Clubs.
126.96.36.199 Make such Local Rules (provided they are not at variance with the Rules of Golf) and Regulations for the use of the Course as required.
9.5.3 Every member of every category and every visitor introduced by a member shall be subject to, and must comply with, all Rules, Bye-Laws and Regulations in force.
9.6 APPOINTMENT OF SUB-COMMITTEES
9.6.1 The Committee shall have power to appoint Sub-Committees and to define the scope of their authority and to delegate and confer on such Committees the powers necessary for the discharge of the function or functions for which such Sub-Committee was formed, with the exception of Election of Members.
9.6.2 Each Sub-Committee shall retire annually on the date of the Annual General Meeting or when the function for which it was appointed is completed.
9.6.3 The quorum of each Sub-Committee shall be defined at the time of appointment.
9.6.4 The Chairperson of each Sub-Committee shall, in addition to a deliberative vote, have, and shall exercise a casting vote.
9.6.5 Each Sub-Committee shall circulate to the committee minutes of its meetings.
10.1 The Club shall be administered as follows:-
10.2 The Honorary Secretary of the Men’s Club shall be responsible for the everyday affairs of the Men’s Club except such duties which are specifically assigned to another Officer of the Club.
10.3 The Honorary Secretary of the Ladies Club shall be responsible for the everyday affairs of the Ladies Club except such duties which are specifically assigned to another Officer of the Club.
10.4 All written complaints concerning matters under the jurisdiction and control of the Committees of the Club shall be primarily referred to the Honorary Secretary of the respective club who, if unable to resolve same, shall place the complaint on the agenda for the next Meeting of the respective club Committee for investigation and decision. (See Clause 16.)
11.1 The financial affairs of the Men’s Club shall be administered as follows:-
11.2 The Honorary Treasurer shall keep full and detailed accounts, books and records, showing the financial affairs, receipts and disbursements of the Club.
11.3 The Banking Account shall be kept in the name of the Club (and clearly identified as such) in such Bank as the Committee may, from time to time determine. All cheques shall be signed and authorised by resolution of the Committee.
11.4 The Committee shall collect and remit to the Golfing Union of Ireland the annual per capita subscription and Provincial Levies on members as required by the Bye-Laws of that Union.
11.5 The Committee shall be entitled to charge and retain all entry fees in Club and Open Competitions under its control and management and for which it has arranged for the provision of prizes.
11.6 The Honorary Treasurer shall issue an audited statement of the affairs of the Club for the financial year ended 31st October, for consideration by the Committee and for presentation and approval by the members at the Annual General Meeting which shall be held before the last day of December following. To satisfy the audit requirement, two suitably qualified Members shall be appointed at the Annual General Meeting to review the financial affairs of the Club at least once per year. Those two appointed Members shall together fulfil the role of Auditor and shall certify the statement of the affairs of the Club at the Annual General Meeting. [Amendment 2014 AGM]
11.7 The financial affairs of the Ladies Club shall be administered as follows:-
11.8 The Honorary Treasurer shall keep full and detailed accounts, books and records, showing the financial affairs, receipts and disbursements of the Club.
11.9 The Banking Account shall be kept in the name of the Club (and clearly identified as such) in such Bank as the Committee may, from time to time determine. All cheques shall be signed and authorised by resolution of the Committee.
11.10 The Committee shall collect and remit to the ILGU the annual per capita subscription and Provincial Levies on members as required by the Bye-Laws of that Union.
11.11 The Committee shall be entitled to charge and retain all entry fees in Club and Open Competitions under its control and management and for which it has arranged for the provision of prizes.
11.12 The Honorary Treasurer shall issue an audited statement of the affairs of the Club for the financial year ended 31st October, for consideration by the Committee and for presentation and approval by the members at the Annual General Meeting which shall be held before the last day of December following. To satisfy the audit requirement, two suitably qualified Members shall be appointed at the Annual General Meeting to review the financial affairs of the Club at least once per year. Those two appointed Members shall together fulfil the role of Auditor and shall certify the statement of the affairs of the Club at the Annual General Meeting. [Amendment 2014 AGM]
12 ELECTION OF MEMBERS
12.1 Subject to the agreed limitation as to the number of members electable to the different categories of members:-
12.1.1 The election of all members shall be in the hands of the respective Club Committee (Men’s or Ladies).
12.2 The procedure for the elections of members shall be as follows:-
12.3 Each candidate for election (except in the case of Honorary Members) must be Proposed by one Ordinary Member of the Club and Seconded by another Ordinary Member of the Club.
12.4 Such Ordinary Member proposing and seconding a Candidate must themselves be members of the Club for a minimum of one year. [Suspended AGM 2010]
12.5 The Proposer and Seconder must each know their candidate personally and shall write a letter addressed to the Chairman of the Membership Committee stating their personal knowledge of their candidate. [Suspended AGM 2010]
12.6 An Ordinary Member wishing to propose a Candidate for election shall obtain from the Chairman of the Membership Committee or the Honorary Secretary a form known as an Application for Membership Form and shall in due course return it to the Chairman of the Membership Committee or Honorary Secretary duly completed and signed by the Proposer and Seconder together with the letters required under Sub-Clause 12.2.3 above and shall, in addition, forward to the Chairman of the Membership Committee or Honorary Secretary such additional information as may be required. [Suspended in regard to letters required under Sub-Clause 12.2.3. AGM 2010]
12.7 If the Chairman of the Membership Committee or Honorary Secretary decides that the name of the candidate for election should go forward, the name and address of the candidate shall be posted on the Clubhouse Notice Board for at least 15 days before the meeting at which the application is to be considered.
12.8 Any omission from or inaccuracy in the particulars relating to any applicant shall render election voidable at the discretion of the Committee.
12.9 Notice in writing shall be dispatched to all elected candidates by the Honorary Secretary of the Club together with a copy of the Club Constitution and Rules and a request to remit to the Honorary Treasurer of the Club or to the Course Operator within one calendar month from the date of such request the amount of the Annual Golf Club Subscription, and other charges payable by the category of member to which the candidate has been elected and Handicap Certificate (if applicable). On payment thereof the candidate shall become a member of the Club in that category and entitled to the benefits and privileges of such membership and be bound by its Rules.
12.10 Should the requested payment not be made within one calendar month of the date of request as aforesaid, the election shall be void unless the candidate can satisfy the Committee that the delay in payment was due to unavoidable cause.
12.11 If a candidate is not elected to membership and at a later date wishes to make a further application for membership, the same procedure as set out above must be followed on any subsequent application.
13 CATEGORIES OF MEMBERSHIP
13.1 Voting and non-voting members may be elected to the Club.
13.2 The following shall be voting members:-
13.2.1 Ordinary Members who have paid the Entrance Fee (if any) and Annual Subscription (if any) to the Course Operator, and the Annual Golf Club Subscription, shall be entitled to attend and vote at all Annual General and all Special General Meetings of the Club.
13.3 The following shall be non-voting members of the Club: - All members in these categories, except Honorary Members, shall be required to pay the Annual Subscription applicable to each category.
13.3.1 FAMILY MEMBERS
They shall comprise of husband and wife and two named children under the age of eighteen. The husband and wife will be categorised as an Ordinary Members in the Club, and the Children will be categorised as Juvenile Members.
13.3.2 STUDENT/JUNIOR MEMBERS
These shall comprise of Undergraduates and Students of Irish Universities and Medical Schools or of some other Institution of Learning as the Committee decides. Such membership shall cease on the 31st December following graduation or qualification or on the 31st December, six years after the date of election, whichever period shall be shorter.
13.3.3 JUVENILE MEMBERS
Juvenile Members shall comprise young persons under 18 years of age. Such membership shall cease on the Juveniles 18th Birthday.
13.3.4 OVERSEAS MEMBERS
Shall comprise persons whose permanent residence is outside Ireland. Such membership shall terminate as and when the member comes to reside permanently in Ireland.
13.3.5 HONORARY MEMBERSHIP
Shall comprise persons whom the Committee wish to acknowledge as having rendered exceptional service to the Club or the game of Golf or whose distinguished position or public service would render their membership of special advantage to the Club. The procedure for electing an Honorary Member shall be:-
(i) A written proposal shall be submitted to the Honorary Secretary.
(ii) The General Committee shall, as its next succeeding meeting, refer such a proposal to a Special Sub-Committee which shall be established to consider the proposal.
(iii) This Sub-Committee shall give a recommendation on the proposal to the General Committee in sufficient time for the General Committee to reach a decision on whether or not to proceed with the proposal at the next Annual General Meeting.
14 ANNUAL SUBSCRIPTION
14.1 All Categories of members except Honorary shall be obliged to pay an Annual Golf Club Subscription along with the Annual Course Operator’s Subscription.
14.2 The amount of the Golf Club subscription payable by different categories shall be fixed in consultation with the Owner. The annual Course Operator’s Subscriptions shall be set by the Course Operator.
14.3 The annual Course Operator’s Subscriptions should be made payable to the Course Operator at the beginning of the licence period or as agreed by him and the member.
14.4 All Golf Club Subscriptions must be paid to the Club Treasurer on or before the 1st April following the Annual General Meeting.
14.5 After the 1st April following such Annual General Meeting, persons who have not paid the Golf Club Subscriptions shall not be eligible to play in Club Competitions.
14.6 Such persons may be re-instated as full members on payment of their Golf Club Subscriptions, together with such administration fee as may be required, at the discretion of the Committee.
15.1 Prior to playing on the Course, a visitor introduced by a member shall pay the appropriate Green Fee. The Green Fee is payable to the Course Operator.
16 RULE INFRINGEMENTS [Amendment 2014 AGM]
16.1 The Club shall operate a zero tolerance policy in instances of wilful contravention of the Rules Of Golf by any Member and shall encourage all Members to immediately report any rule infringements to a member of the Committee.
16.2 The Committee shall not publish or otherwise disclose the name of any member who has reported a rule infringement unless required to do so by Law.
16.3 Any Member held to be wilfully contravening the Rules Of Golf in an attempt to gain any advantage whatsoever shall be subject to the disciplinary procedures as set out in Clause 17.
16.4 Deliberate Rules infringements of the kind identified below shall be subject to the strongest possible sanctions available to the Committee:-
16.4.1 Knowingly recording a lower score than that actually taken;
16.4.2 Knowingly moving, or incorrectly replacing, a ball to gain an advantage;
16.4.3 Handicap building.
16.4.4 Recording a score in a stroke play competition without actually completing the hole (i.e. gimmes)
17 REMOVAL OF MEMBERS FROM THE CLUB AND SUSPENSION OF MEMBERS
17.1 If any allegation of misconduct by a member be submitted in writing to an Officer, any Officer shall make such enquiries as are considered necessary to obtain all relevant details. Such information shall be placed before the Committee which shall, in meeting, enquire into such conduct.
17.2 If in the opinion of the Committee the Conduct in question may warrant suspension (by temporary withdrawal of the privileges of Membership) or expulsion of such Member he shall be so informed in writing. The member shall have the right to appear and speak at and/or to make a written submission which shall be read at any subsequent meeting at which the conduct in question shall be considered and all related information shall be placed before the Committee.
17.3 If after making such further enquiries as it considers necessary into the conduct of the member and on hearing such explanation, if any, as he may offer, the Committee decides that his conduct has not been explained or accounted for to its satisfaction but was not such as to warrant the expulsion of the member, the Committee may instead, by a simple majority, suspend the member for a period not exceeding three months. Should such a majority of the Committee not be satisfied that the charges of misconduct have been proved; no further action should be taken.
17.4 If no explanation of his conduct shall be given by the member, or if such explanation shall be considered unsatisfactory by the Committee, it may expel the member, provided that not less than two thirds of the Members of the Committee present vote for such a course of action.
17.5 If on the taking of a vote under Clause 17.4 less than 4 members vote for the expulsion, the Committee shall make a decision in accordance with the provisions of Clause 17.3.
17.6 When the Committee has resolved that a member be suspended or expelled, such Member shall, within seven days of the date of decision, be given notice in writing by the Honorary Secretary of the decision of the Committee, by registered post, or by delivery of such notice to his last known address. Such person shall have the right to appeal against the decision, within fourteen days of the date of the decision. The appeal shall be made in writing to the Honorary Secretary.
17.7 Notice of appeal under Clause 17.6 having been given, the decision shall not take effect for a period of twenty one days from the date of the decision and the Member shall have the right to have his appeal heard at an Extraordinary General Meeting requisitioned under Sub-Clause 18.3.1 provided that the necessary signatures for such requisition are procured either by the member in question or any other voting member. This meeting shall, by a simple majority, decide whether the expulsion shall be confirmed or repealed, or whether the period of suspension shall be confirmed, reduced, or repealed. Should the signatures provided for in Sub-Clause 18.3.1 not be obtained within twenty one days from the date of the decision, the Committee shall have power to deem the appeal to have lapsed and to enforce the decision forthwith or to allow an additional appeal should it decide by a simple majority, that the circumstances warrant it.
17.8 A decision of the Committee under this Rule shall stand unless and until a notice of appeal is received, by an Officer of the Club. Provided notice of an appeal has been received, and an Extraordinary General Meeting duly requisitioned, the expulsion or suspension shall not take effect, pending the holding of the Extraordinary General Meeting.
17.9 During the period of suspension the Member shall not be entitled:-
17.9.1 To any of the privileges of the Clubhouse or Course afforded to Members, save only to attend any General Meeting which may be held during the period of his suspension.
17.9.2 He shall not be entitled to the refund or rebate of the whole or any part of his annual Club or Owner’s Subscription or other sum paid or payable to the Club in respect of the year during which the suspension occurs.
17.10 A person who has been expelled from Membership shall not be entitled:-
17.10.1To any of the privileges of the Clubhouse or Course afforded to Members.
17.10.2To the refund or rebate of the whole or any part of his annual Club or Course Operator’s Subscription or other sum paid or payable by him to the Club in respect of the year during which the expulsion occurs.
17.11 All voting under this rule shall be by secret ballot.
17.12 Any member who has not paid the annual Club or Course Operator’s subscription by the 1st April in any year, or who fails to comply with payment terms agreed between him/her and either the Club or the Course Operator will cease to be a member. If such omission is later rectified to the satisfaction of the Club and the Course Operator that person may be re-admitted as a member.
18 GENERAL MEETINGS
18.1 THE CLUB
18.1.1 The Annual General Meeting of the respective Men’s and Ladies Clubs shall save in exceptional circumstances, be held before the last day of December for receiving the Club Committees Annual Report, the Financial Statement for the year ended the previous 31st October, the electing of Office Bearers, Members of the Committee and Auditors, revising the Rules, and transacting such other business of the Club as may be on the Agenda.
18.1.2 Twenty one days’ notice, at least, of such Annual General Meeting shall be given to the Ordinary Members of the Club who are the only persons entitled to attend and vote at an Annual General Meeting of the Club.
Such notice shall be posted on the Notice Board, and one such notice published in a newspaper circulating in the locality of the Club. This shall be considered sufficient intimation to the Members of the Meeting.
18.1.3 Any General Meeting shall not start before 7.00pm.
18.1.4 Notices of Motion and Nominations of Officers and Members of the General Committee must be made to the Honorary Secretary in writing at least fourteen days before the date of such meeting.
18.1.5 Such Notices and Nominations shall be promptly posted in the Members Notice Board in the locker room of the Clubhouse.
18.1.6 Notices of Motions and Nominations not made as required cannot be considered at the Annual General Meeting.
18.2 SPECIAL GENERAL MEETING
18.2.1 Special or Extraordinary General Meetings of the Club may be called at any time by direction of the Club or on a requisition to the Honorary Secretary signed by at least twenty members entitled to vote at such Meeting, stating the business to be brought forward and this matter will be the only business considered at that meeting.
18.2.2 On receipt of such requisition it shall be the duty of the Committee of the Club to have a General Meeting called without delay and failing notice, calling such Meeting being issued by direction of the Committee within fourteen days after receipt of the requisition by the Honorary Secretary. Any thirty members who have signed the requisition may issue notice of a General Meeting, which notice shall be sufficient if published in three consecutive issues of the daily newspaper circulating in the locality of the Club at least ten days before the date fixed for such Meeting.
18.3 CHAIRMAN AT GENERAL MEETING
18.3.1 The Captains of the Men’s Club and the Ladies Club shall preside at all General Meetings of the Club in rotation meeting by meeting.
18.3.2 If any of the foregoing Officers are absent or decline to preside, any other Chairman may be appointed by the Meeting.
18.3.3 Each Chairman in addition to a deliberative vote shall have, and shall exercise a casting vote.
19 NOTICE OF GENERAL MEETINGS
19.1 Fourteen days’ notice of every General Meeting convened by order of a Committee (except meeting called under Clause 18.1 and Clause 18.2) shall be given to members entitled to vote by a circular specifying the time and place of such meeting and the business to be transacted.
19.2 All notices calling such Meetings may be sent by post or e-mail and addressed as such as may be recorded in the Club books.
20 MODE OF VOTING AT GENERAL MEETING
20.1 No proxies shall be allowed.
20.2 Voting shall be either by a show of hands or by ballot.
20.3 Ballot shall mean a vote on voting paper.
20.4 A majority of one shall be sufficient to decide any question under discussion unless a greater majority is required by some other Club Rule.
20.5 In the event of a tie, the Chairman shall have and shall exercise a casting vote as provided in Sub-Clause 18.3.3.
20.6 If any member at a General Meeting propose that the mode of voting on any particular matter should be by ballot and this is seconded by another member, the question of whether voting should be by a show of hands or by ballot, shall be decided by a show of hands.
20.7 An election of candidates for membership of the Committee shall be by ballot and all members voting must vote for the full number of candidates for whom there are vacancies, otherwise such voting paper is invalid.
21 MINUTE BOOKS
21.1 The Club shall keep:-
21.1.1 A Minute Book in which shall be recorded the Minutes of Annual General and Special General Meetings and also,
21.1.2 A Minute Book in which shall be recorded the Minutes from all Committee Meetings held in compliance with Clause 9.3.
21.2 The respective Minutes shall be read out at the next General Statutory or other Committee Meeting and, when approved as being a correct record, shall be signed and dated by the Chairperson.
22 PLAYING FACILITIES
22.1 The Club, in conjunction with the Course Operator, shall decide the days and times when it shall have the use of the Course. All other times required by the Club shall be by agreement with the Owner in accordance with Clause 9.5 (Liaison).
22.2 The facilities of the course and part of the clubhouse shall be made available to the GUI and Leinster Branch and to the ILGU and its Mid Leinster Branch at reasonable intervals as may be agreed between the two parties.
23 PERSONAL PROPERTY
23.1 The Club and the Course Operator shall not be responsible for any personal belongings of members or members visitors brought to, kept at, or left on the premises of the Club (either in the Clubhouse or outside in the Car Park or on the Course). Such personal belongings shall be at the sole risk of the owners thereof, and neither the Club, the Owner nor any Committee thereof, shall be responsible for any loss or damage thereto, howsoever arising: but this rule shall not prejudice any claims by the Club or the Owners of the property against Insurance Companies in case of fire, or when otherwise covered by Insurance. In addition the members shall have due regard for any relevant conditions imposed by the Owner of the facilities.
24 CHANGE OF CONSTITUTION AND RULES
24.1 No Rule of the Club shall be repealed or altered or new Rule made except at a General Meeting of the Club and by consent of at least two thirds of the members present and entitled to vote at such meeting and written notice of the proposed changes must be sent to the Honorary Secretary with the names of the Proposer and Seconder attached at least three weeks previous to the Meeting at which same is to be considered.
24.2 No such Rule which directly or indirectly effects the rights and interests of the Course Operator can be repealed or altered or new Rule made without the consent of the Course Operator.
24.3 The Honorary Secretary shall place the proposal on the Club Notice Board and put the item on the agenda for the next Meeting of the Club.
24.4 Any change in the Constitution of the Club which affects Rule 10. of the Constitution of the Golfing Union of Ireland must be submitted to the Union for approval prior to adoption.
24.5 Any changes in the Rules of the Club shall not be in conflict with the Constitution of the Golfing Union of Ireland.
24.6 Any change in the Constitution of the Club shall not conflict with the Articles, Bye-Laws and regulations of the ILGU
24.7 All proposed alterations to the Constitution of the Club which would affect the Articles, Bye-Laws and Regulations of the ILGU must be submitted to the ILGU for prior approval.
25 RULES OF GOLF AND LOCAL RULES
25.1 The Rules of the game of Golf for the Club shall be the Rules of Golf as approved by the Royal and Ancient Golf Club of St. Andrews.
25.2 The Committee and/or the Liaison Committee shall, in compliance with Sub- Sub Clause 188.8.131.52, from time to time prescribe such Local Rules as it considers necessary having regard to the nature of the course or otherwise, provided such Local Rules are not contrary to, or at variance with the Rules of Golf or Directives issued by the respective Union to which the Men’s Club or the Ladies Club is affiliated.
26.1 The Committee and/or the Liaison Committee shall have the power from time to time in compliance with Sub-Sub Clause 184.108.40.206 to make such Bye-Laws as it considers necessary and to alter and repeal same, subject at all times to the approval of the appropriate Committee.
27.1 The Club shall have at least two voting members as Trustees. Such Trustees shall be appointed by the members at Annual General Meetings.
27.2 Each Trustee shall hold office until resignation or removal from office by resolution of members of the Club which appointed him at an Annual General Meeting and shall be replaced by another Appointee at the next or same Annual General Meeting.
27.3 The licence being granted by the Course Operator to the Club shall be in the names of the Course Operator and the appointed Trustees or their successors in office.